Steps for Scheduling a Large Party
Club rules define a Large Party as a party or event on Sycamore Island, that must be hosted and attended by a regular or senior member in good standing, with a guest list of 10 or more participants who are not members. (Children 5 years or older are counted as individuals.)
A Large Party does not reserve the Island for exclusive use by the party. Other members may visit the Island during a Large Party (and often do).
Step 1. Make Sure You Are Eligible to Host a Large Party
In September 2000, the club voted to require that a member participate in club activities above a minimum the previous year to be eligible to host a Large Party.
A regular member of the club may host a large party during a calendar year ONLY IF the regular member, in the period of time dating back to January 1 of the preceding calendar year, has performed at least three activities, selected in any combination, from the following list: (1) done a shift as a relief caretaker; (2) participated in at least one of the two workfests; (3) participated in a club-approved work assignment; or (4) attended at least one of the monthly meetings of the club.
A senior member of the club may host a large party during a calendar year ONLY IF the senior member in the preceding calendar year has performed at least ONE of the four tasks listed above.
Upon petition to the club at a monthly meeting, a member may be granted an exception from this rule if the member can show compelling reason why he/she was unable to participate in the preceding calendar year in the manner described by this rule.
Current Officers and Supervisors of the club, and Officers and Supervisors of the club in the preceding calendar year, are not subject to this rule.
Step 2. Plan Your Party Date
The club places date restrictions on Large Party scheduling to try to balance Island use between large organized groups and smaller groups of individual members with friends:
Step 3. Get Large Party Application Form
Contact Molly Newberry, Supervisor of Parties (Tel: 703-405-4762, e-mail: firstname.lastname@example.org) to schedule your Large Party. Obtain a Large Party Application and any liability release forms as may be necessary. (You may print out a Large Party Application or Child Liability Release Form from these links if that is more convenient.)
Step 4. Send in Forms
Step 5. Some Rules to Remember
Rules Specific to the Conduct of Large Parties
It is considered a courtesy to the caretaker, and/or fellow-member weekend caretakers, to provide some or all help with operating the ferry during a Large Party.